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USF OSHA Training Institute Education Center |
USF Health

USF OTI Education Center

USF Health - College of Public Health

Outreach Trainer Resources

General Information

Outreach Training General Information
Recordkeeping
Outreach Training Resources
Portal Resources
Document Replacement Requests
Outreach Training General Information

Recordkeeping

Outreach trainers must retain Outreach class records for 5 years. OSHA reserves the right to request copies of class records for verification purposes at any time. Please note that failure to keep or provide these records may result in corrective action, up to and including the revocation of Outreach trainer status.

 
The class records must include at least the following:
1. Student Sign-In Sheets. 

Separate sign-in sheets must be completed for each day of the course. Printed or typed first and last names must appear adjacent to the students’
signatures. Each sign-in sheet must contain the course name, date and time of the course
sessions, and include the training location(s) name, city, and state. The primary trainer’s
printed first and last names and signatures must also appear on the daily student sign-in
sheets, attesting to the accuracy of the data listed.

2. Student Contact Information. 

This is the location where the Outreach trainer will send the student card; it must be the student’s home or business address.

3. Topic Outline.

 The outline must indicate the course title, location, and the actual date and time period (e.g. 1 p.m. to 2 p.m.) of every topic delivered, and include all breaks and meal periods. The primary and assistant OSHA Outreach Training Program
authorized trainers and any guest trainers (see Section V.M.), must be listed on the topic
outline next to the topic(s) they instructed. (See Industry Resources for Examples)

4. Class Documentation.

A copy of the documentation submitted to request student course completion cards including the list of the topics taught and the class time spent on each topic.

5. Student Course Completion Card Numbers.

Outreach trainers must make a copy (electronic or paper) of every course completion card they issue, after entering all information onto the card. This will enable the Outreach trainer to track the card number issued to each student.

6. Guest trainers.

A list containing the name of each guest trainer, topics and times covered by each, and their qualifications.

7. Additional Outreach Trainers.

A list containing the name of each additional Outreach Trainer, a list of the topics covered, the number of contact hours allocated to each topic, and a copy of their Outreach trainer card.

Outreach Training Resources

Portal Resources

Outreach Training Report Submission and Card Requests: All reports must be submitted online.

Document Replacement Requests

Replacement requests submitted by the Student for live trainings

  • Replacement Card Request Form.
  • You will be contacted by USF OTIEC or your trainer of record after submitting the replacement request.
  • DO NOT PAY the administrative replacement fee UNTIL YOU HAVE BEEN CONTACTED! 

Replacement requests for Online trainings

How to Request

  • Please e-mail support@usfosha.comto request your replacement.
    • Please include your order ID, full student name and shipping address
  • Contact the Customer Care Team at 866-575-4310 for assistance.

 

Replacement Card Fees

  • If the student did not receive their initial card and the card has been returnedto us, the card will be remailed for a fee of $9.95.
    • This fee covers the shipping cost.
    • The replacement card will be sent with trackable shipping and will not count as a replacement card.
  • If the student loses, destroys or does not receive their initial card and the card has not been returned to us, the student may order a replacement card for a fee of $45.00.
    • This replacement card will be sent with trackable shipping and WILL count as the single replacement card on the course.

Replacement requests submitted by the Authorized Outreach Trainer

To replace a misspelled card, the following is required:

  • The original card containing the misspelling must be returned to USF OTIEC at the address shown below.

USF OTIEC

2612 Cypress Ridge Blvd

Suite 101

Wesley Chapel, FL 33544

  • Click Here to complete the Replacement Card Request Form.
  • Click here to pay the administrative fee for a replacement card.
  • Please email a copy of the receipt showing payment of the administrative fee to Usfotiec-cards@usf.edu.  
  • Please email a copy of original Outreach Training Program Report on which the original card was requested to Usfotiec-cards@usf.edu.
  • Please provide the address to which you would the replacement card sent.
    • Please be aware, replacement cards must be sent to the OSHA Authorized Outreach Trainer.

This allows the trainer to make the necessary copies and retain the accompanying documentation as part of the records for the training.

  • It is the Outreach Trainer’s responsibility to mail the replacement card to the requestor.
  • Cards are shipped via FedEx. Therefore, please provide a physical address to which the FedEx package can be shipped.
    • The package requires a signature. Consequently, an adult must be present at the time of delivery to sign for the package.
    • If an adult is not present to sing for the package, FedEx will leave an “Attempt to Deliver” tag and the recipient will need to arrange for redelivery or go to an alternate location to pick–up and sign for the package.

To replace a Lost / Stolen / Misplaced / Damaged card, the following is required:

  • Replacement Card Request Form.
  • Click here to pay the administrative fee for a replacement card.
  • Please email a copy of the receipt showing payment of the administrative fee to Usfotiec-cards@usf.edu.  
  • Please provide the address to which you would the replacement card sent.
    • Please be aware, replacement cards must be sent to the OSHA Authorized Outreach Trainer.

This allows the trainer to make the necessary copies and retain the accompanying documentation as part of the records for the training.

  • It is the Outreach Trainer’s responsibility to mail the replacement card to the requestor.
  • Cards are shipped via FedEx. Therefore, please provide a physical address to which the FedEx package can be shipped.
    • The package requires a signature. Consequently, an adult must be present at the time of delivery to sign for the package.
    • If an adult is not present to sing for the package, FedEx will leave an “Attempt to Deliver” tag and the recipient will need to arrange for redelivery or go to an alternate location to pick–up and sign for the package.

Industry Resources

Construction Industry Resources
General Industry Resources
Maritime Industry Resources
Disaster Site-Worker Resources
Spanish Resources
Construction Industry Resources