USF OTI Education Center

USF Health - College of Public Health

Outreach Trainer Resources

General Information

Outreach trainers must retain Outreach class records for 5 years. OSHA reserves the right to request copies of class records for verification purposes at any time. Please note that failure to keep or provide these records may result in corrective action, up to and including the revocation of Outreach trainer status.

The class records must include at least the following:
1. Student Sign-In Sheets

Separate sign-in sheets must be completed for each day of the course. Printed or typed first and last names must appear adjacent to the students’
signatures. Each sign-in sheet must contain the course name, date and time of the course
sessions, and include the training location(s) name, city, and state. The primary trainer’s
printed first and last names and signatures must also appear on the daily student sign-in
sheets, attesting to the accuracy of the data listed.

2. Student Contact Information. 

This is the location where the Outreach trainer will send the student card; it must be the student’s home or business address.

3. Topic Outline.

 The outline must indicate the course title, location, and the actual date and time period (e.g. 1 p.m. to 2 p.m.) of every topic delivered, and include all breaks and meal periods. The primary and assistant OSHA Outreach Training Program
authorized trainers and any guest trainers (see Section V.M.), must be listed on the topic
outline next to the topic(s) they instructed. (See Industry Resources for Examples)

4. Class Documentation.

A copy of the documentation submitted to request student course completion cards including the list of the topics taught and the class time spent on each topic.

5. Student Course Completion Card Numbers.

Outreach trainers must make a copy (electronic or paper) of every course completion card they issue, after entering all information onto the card. This will enable the Outreach trainer to track the card number issued to each student.

6. Guest trainers.

A list containing the name of each guest trainer, topics and times covered by each, and their qualifications.

7. Additional Outreach Trainers.

A list containing the name of each additional Outreach Trainer, a list of the topics covered, the number of contact hours allocated to each topic, and a copy of their Outreach trainer card.

Outreach Training Report Submission and Card Requests: All reports must be submitted online.


 Replacement by Student

  • You will be contacted after your request.
  • Click Here to request


 Replacement by Trainer

For a Spelling Error:

  • The following documentation will be requested:
    • Original Card must be returned
    • Copy of receipt showing payment. Click here to pay.
    • Copy of Original OTPR
    • Your address to send a replacement
    • Click Here to request

For a Lost Card/ Damaged

  • The following documentation will be requested:
    • A copy of the original card.
    • Copy of the receipt showing payment. Click here to pay.
    • Copy of Original OTPR
    • Your address to send a replacement
    • Click Here to request

Industry Resources